'Computerized Enrollment System Essay\r'

'Today, the progress of cornerstones is more(prenominal) often than non determined by the ability to bushel delectation of deemr technology. Computerization is a conclusive establish of the advancement in science and technology which delegate is to maximize its purpose, primarily in rearing. The converting of manual of arms to automatize constitution is one best alternative to drivel out manuall(a)y workloads much(prenominal) as guardianship bear witnesss, computations, and retrieving training in the shortest possible. In the global hamlet of the new rescue, larger automation companies entertain lesser option- they must(prenominal) find more ways and government agency to expand worldwide. To do this they need to minimize subordination of the central corporate culture, and maximize responsiveness to topical anesthetic node needs. And thus, utilizing a computerized organization can be simple heighten like providing production workers for great freedom of mo vement in performing their projection (http:/www.automationworld.com.auto.thml).\r\nIn Bataan Polytechnic State College, the college-wide computerized readjustment agreement was use. Last October 2005, they put into military operation the college â€wide enrollment governance for the number one semester of the academic year 2005-2006. Applying the conclusions and selective tuition generated by the administration, the college was able to remedy usual problems during admissions and enrollments such as the tendency to overlook procedures, confusion among the savants on proper enrollment steps, and the inconsistency of the selective tuition generated and submitted to conglomerate postal services within and outside the BPST. Furthermore, the college was able to triple the mankind action of scholarly persons served each day during the enrollment period. This made the operation straightaway, more true and effectual. (http://www.bpsc.edu.ph/news2.html).\r\nTagum Doctor s College (TDC) of Tagum City a toffee-nosed inception of learning is dedicated to the quality of education of the youth to preserve and enrich the life of all Filipino heritages. Its legitimate enrollment performance is completely paper-based. Their enrollment process was the result of disconnected accounting, cashiering, and educatee records carcasss. This led to staff manually calculating respective(prenominal) fees. Additionally, the staff could not accommodate the expanding pupil population. set about with these manual, disconnected processes, Tagum Doctors College wanted to simplify scholar archive with a self-service dodging that automatically generated stipend amounts by centralizing all student, course, and accounting details. In this connection, the researchers intend to unload their agonies by creating a computerized enrollment system.\r\nStatements of the Problem\r\n subsequently the preliminary investigation to the institution of Tagum Doctors College, the researchers encountered the side by side(p) problems.\r\n1. Difficulty in retrieving records of the students\r\n2. Feasible errors in reckon students’ accounts\r\n3. Complexity in tracing the records of current enrolled students\r\n4. Delayed in processing a theme\r\n5. Difficult to identify the manners and teacher on its subject and\r\n6. There is a fighting maturate in reservation manual students class schedule.\r\nObjectives of the call for\r\nThis study aimed to satisfy its main objective of underdeveloped an automated enrollment system that get out project one of the operations of Tagum Doctors’ College. Along with this general objective, this as well as aimed to satisfy the following objectives:\r\n1. To access easily in retrieving record of the students;\r\n2. To establish errors free in computing schoolchilds Accounts;\r\n3. To trace easily outline record of the before long enrolled students;\r\n4. To automatically generate accurate reports;\r\n5 . To identify the room and teacher on its subject;\r\n6. To diminish conflict that arises in making students class schedule;\r\n reaching and Limitation\r\nThe researcher intentional this study to the institution of Tagum Doctor’s College to serve the administration to have accurate processing during enrollment period. This study designed a client/server system that shall apportion the process in the fipple pipe’s office, dean’s office and Cashier’s office. The form caters the following: a) The learner’s information must have encoded into the system to search easily, to give/ allow a back-up files for the students. b) For the cashier, the system can compute the conglomeration judgement of the student including the miscellaneous fees etc. it as well automatic deduct the compensation of the student if they richly paid before the examination period and the be balance.\r\nc) The system can provide automatically a student class schedule. Fo r the transferee and irregular student, the system can schedule their subjects. In addition, it can turn off one-by-one the subject codes, season schedule if the student wants to change their schedule. d) Automatic generate the student’s upshot, notice number and arrange the report what the user’s need. e) The system can withal view the grades of the students.\r\nf) bay window print out sticky copy for the valuable means such as lists of students, subject codes, period schedule and the delegate teachers.\r\nSignificance of the Study\r\nThis proposed Computerized adjustment System is applicable and beneficial to the college in international that the process in c atomic number 18 entropy’s, cashiering and making reports becomes more consistent. In addition, it would be easier and would be lessen the workload of the involved offices. It would also help the groom administration to manage and transact with some other schools. The registrar’s of fice would handle the student assessment accurate. It also eases for the student’s transaction. Furthermore, the adoption of this system would provide data security which reliable on e actually transactions. The following persons can benefits this study:\r\nCashier. These systems go out the school cashier in computing the append assessment of the students and other miscellaneous fees accurate and surpass Dean. This system will help the Dean in keeping all the transactions regarding the student’s records, organized and manage all the transactions accurate and safety. Faculty. This system will help the qualification borderline their work load during enrollment period. It gives an easier way of identifying their appoint subject. Registrar. This system will help them in keeping the student’s records orderly and safely. School Administration. This system will help them to manage and organize the sentence schedule in handling the transaction. Student. This syst em will also help ease the students in update their subjects available and other transactions easier and faster. It will also provide the students to view their grades.\r\nReview of Related lit\r\nThe Review of Related Literature represents the mention principles, ideas, concept, theories, facts and views regarding the relevant variables of aspects as gathered from different books scrutinized by the researchers and searched from the lucre Today, the trend of technology speeding up very rapidly, automation was developing as a result advanced in the design of machine. engine room has moved(p) society and its surroundings in a number of ways. In many societies, technology has helped develop more advanced economies including today’s global economy and has allowed the rise of a leisure class. Most first machine was design to operate under a specific set of condition, when this condition change manual adjustment was necessary to consider proper operation.\r\nThis was not a maj or shortcoming, since the machines operated at relatively dimmed speeds. It was quickly recognized as valuable to assure efficiency and accuracy and manufacturing process. The term operation refers to a wide variety of system and processes that operate with undersized or no human intervention. In the more or less modern information system, control is exercise by the system itself through control devices that sense changes in such condition as temperature, rate of proceed to get up adjustment to compensate these changes. The development of digital computer, which can monitor external condition and hand an appropriate adjustment to the system, added farther impetus to the activity of automation.\r\nIt trices to increase collar of the ways in which information is generated, stored made available, and used. In the practical sense it assume specific action to try to improved the equal function of information technology (Grolier Internal encyclopedia Vol. 2, 1995) Automation pl ays an increasingly important role in the global economy and in daily experience. Engineers touch to combine automated devices with mathematical and organizational tools to get complex systems for a rapidly expanding range of applications and human activities.\r\nA computerized system will allow you to make remedy use of your time. Why spend time typing information into a document, when you could be hosting a job search workshop (www.truckwin32.com and www.Shippernet.com). The De la Salle University’s ITC Systems management Office designs, develops, implements and evaluates computer- based information systems as requested by the academic and administrative units to speed their operations. These information systems include their enrollment system, student’s information systems and accounting system for student’s assessments. The University desires to fully computerize its processes and integrated all its information systems that be evaluated annually. Its qu ality policy includes the list 99.9 per centum availability of computing resources, at most customer satisfaction, prompt and positive response to customer’s requests, feedback on customer’s request (http:/www.disu.edu.ph/offices/itc/smo/default.asp).\r\nThe machine-controlled Enrollment System of Samar State University aims for an accurate, user friendly, efficient system that can help both the student and personnel for fast data processing of enrollment. Engr. Hediki Hashimoto, a Japanese volunteer headed the creation and conceptualization of the system. He was assisted by the information technology faculty from the College of Engineering and Arts and Sciences. The system, which is web, based, uses PHP programming language with data stored in MySQL is run through the intranet of SSU. A dry-run for this automated record was done last summer and the first semester of this school year. Offices affected with the automation were the registrar, cashier, accounting, and t he Colleges of Education, Engineering, Arts and Sciences, industrial Technology, Nursing and Graduate Studies. Feedbacks from the students were formulated when the first semester started.\r\n over 75 % of them says that the automation process of enrollment was better compared with the old system. With the good result of the dry-run the automated enrolment system will be finally implemented this 2nd semester. Saint Louis University’s Computerized Program was pictured by Father Ghesleen de Vos. He saw the immensity of automating the academic systems particularly the accounting and registrar’s offices. His goal was to lessen the burden of handling leaden tasks that was brought about by the voluminous records processed any semester. In June 1969, Fr. De Vos’ vision became a reality with the accomplishment of the IBM 1130 system. This gave birth the Saint Louis University International Business Machines electronic Data Processing Office (http:/www.slu.edu.ph).\r\ nMapua Institute of Technology started its computerized operations in the collection of relevant student information in the 1960’s. During the 1997 University days of the Mapua Institute of Technology, the MIS office held a demonstration of a Windows-based prototype of an on-line enrollment system for the Deans and several Heads of Offices. The system, developed apply Fox Pro for Windows, displayed various features for a faster enrolment. The first on-line enrollment system and student information system was developed and was tested on the summer of 1998 where all students gathered at the Burgos lycee for their enrollment (http:/do-it.mapua.edua.ph).\r\n stage setting Flow draw\r\nThe condition Diagram also includes the people and other organizations which the system communicates. It also contains the data the system produces and the data that the system receives from the external entities. The entire system is placed on the process save and accessing, under which severa l processes make up the entire Computerized Enrollment System. Figure 1, are the external entities that send or receive information from the system are included in the Context Diagram.\r\nDuring enrollment, the students provide their necessary data for the system to process the transaction. The system activate by supplying the essential data that will comprise the student information, payment of enrollment fees and other charges. The student’s information condition by the student to the Registrar’s Office that will be stored in the system. After the student paid his obligation and receive a receipt from the Cashier. The Registrar releases the class schedule of the students with the other student’s records to have a hard copy for them. The Dean will have the record of class list.\r\nFigure 1. The Context Flow Diagram of Computerized Enrollment System\r\nDefinition of Terms\r\nThe following term used in this study are defined conceptually for clarity and easy und erstanding of the concepts. soma list. The lists of the student every subject given by the Dean of College to the Faculties. Class Schedule. The form of the student with the room and time assignment, and total assessment of the student. Requesting Class list. The Dean’s has the authority to access on the system and to have a hard copy. Printed Student’s Record. The hardcopy records of the student kept by the Registrar. Printed Student’s Record.\r\nThe hardcopy records of the student kept by the Registrar. Recording and Accessing. The automated system can kept the records, monitor, and compute the assessment of the student. Registration form. The form that need to fill up up by the student to have a Student’s record to the Registrar’s Office. Student’s Accounts. The assessment of the student relieve also on the system. Student ID number. This number assigned on the students to retrieve their profile and accounts. Student’s Record. T he records of the student saved on the system.\r\n'